Free Invoice Generator

What an invoice tells your customer

An invoice is a request for payment for goods or work. It gives the customer a document they can match to the purchase, read for the amount owed, and use to find the payment instructions. A clear invoice answers a few practical questions without a separate message: who is charging, who is being charged, what was supplied, how much it costs, and when payment is expected.

Begin with the business name that the customer knows. An address, email and phone number can make it easier to recognise the sender or ask about a line. Put the customer in the Bill to block. Check the spelling against the job record, particularly when several people at one company have been involved. The person arranging payment may be seeing your details for the first time.

Give each item a description that connects it to the agreed work. Quantity is not limited to whole numbers, so you can enter a fraction when that matches your pricing. The amount is calculated from quantity and unit price, leaving you free to check those two inputs instead of typing the same multiplication again. Keep longer explanations in Notes and account instructions in Payment details, where they follow the totals.

Choose payment terms and a number you can track

Payment terms tell the recipient when you expect the invoice to be paid. Due on receipt uses the issue date. Net 7, Net 14, Net 30 and Net 60 set a due date that many days after the issue date. For example, Net 30 means payment is due 30 days after the invoice date in this form. If a different day has been agreed, choose Custom date and enter it directly.

Use the preview to compare the issue date, terms and due date as one group. A copied date can be easy to miss even when the amount is correct. If part of the invoice has already been paid, enter it in Amount already paid. The totals then show the original total, the amount paid and the balance due, giving the customer a clear figure to act on.

A readable numbering pattern makes your own records easier to search. The starting example is INV-0001. After a download, the next number is saved for another invoice, keeping the prefix and leading zeros. You can type your own pattern before exporting. Keep the invoice number with the job and with your downloaded file so you can refer to the same document when discussing a question or payment.

Invoice, receipt or quote: choose the document for the job

An invoice asks for payment. A receipt records a payment that has been made. If the customer has paid and wants a record showing the payment method and date, use the receipt generator. It has a PAID mark option and a Received from block. Keeping these documents distinct helps the recipient understand what you are asking them to do next.

A quote is a fixed price offer, while an estimate gives an approximate price. Use the quote and estimate generator when you are setting out a proposed job before making an invoice. It includes a valid-until date and an optional acceptance block. A purchase order records an order from the buyer's side, with a vendor, shipping address and approval space. Each generator keeps the details for its purpose together.

Your invoice is created in the browser. A saved draft can help you continue on this device, but it is not a substitute for keeping the finished PDF where you manage your business records. On a shared browser, clear saved details after use. Before sending any document, inspect the last page as well as the first: payment text and terms follow the totals and can continue onto another page when there is a lot to say.

Make a receipt · Write a quote or estimate · Create a purchase order

Invoicing as a freelancer

Billing a client for a fixed project or a monthly retainer? The Freelance Invoice Generator adds a project reference and records any amount already paid, so the invoice shows the balance left to pay.

Common questions

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