Close the monthand still go home on time.
Receipts come in as photos. Statements come in as scans. Every client wants their pack a little different. KovaPDF turns the pile into clean PDFs you can search, gets tables into Excel, and sends files small and locked.
- Scans become searchable
- Passwords with print and copy limits
- Files deleted after processing
Small enough to email. Locked before it leaves.
Run the invoice and its backup pages through Compress PDF and Protect PDF.
Compress PDFinvoice-pack.pdf6.4 MB → 820 KB
Protect PDFPassword set · editing offAES-256
Where month-end loses its hours
Four everyday jobs, and how they go in KovaPDF.
- 08:40Expenses
Forty receipts, in four formats, for one expense report.
The problemPhotos taken at an angle, PDFs from email, a HEIC from someone's phone. The report has to be one file, in date order.
What you do in KovaPDFTurn the photos into PDF pages and make faint ones clearer with Enhance Scan. Merge everything and drag the pages into date order. Add page numbers so you can point to receipt 17.
- 10:30Reconciliation
The bank statement is a scan, and the numbers belong in a spreadsheet.
The problemTyping figures from a picture is slow. One wrong digit means hunting for it later.
What you do in KovaPDFRun OCR PDF so the scan has real text. Then PDF to Excel puts the table into rows and columns. Check the totals against the statement and carry on.
- 14:15Invoicing
Before sending, you spot an old rate and a wrong PO number.
The problemMaking the billing system create the invoice again takes longer than the fix.
What you do in KovaPDFChange the figure in the PDF editor. It uses the invoice's own font, and the old number is removed, not covered. Find & replace fixes the PO number on every page.
- 17:20Year-end
The accounts need a director's sign-off and a safe way to the client.
The problemBig attachments bounce. And a pack with salaries and bank details should never travel unlocked.
What you do in KovaPDFMerge the pack, compress it for email and add a password. Turn off printing or copying if you like. Directors sign with Request Signatures. Keep the final copy as PDF/A.
JPG to PDF
Enhance Scan
Page Numbers
PDF to PDF/AFrom a scanned statement to a spreadsheet.
Your work starts when the numbers are in a sheet. Make the scan searchable, then pull its tables into Excel and check them. No retyping.
- OCR in nine languages, including Spanish, Portuguese and Arabic
- Tables come out as rows and columns you can sort and add up
- Excel to PDF fits wide sheets on the page
- Word, Excel and PowerPoint convert both ways
Small enough to send. Locked before it goes.
An accounts pack can hold salaries, account numbers and tax IDs. Make it light enough for any inbox, add a password, and choose if the reader can print, copy or edit.
- Compress to a level, or to an exact size for an upload form
- AES-256 password protection
- Turn printing, copying and editing on or off
- Remove what the reader doesn't need, for good, with Redact
The tools month-end really needs
Each tool opens right here. Nothing to install.
PDF to Excel
Get statement and report tables into rows and columns.
Open PDF to Excel
Excel to PDF
Wide sheets fit the page, so columns don't spill over.
Open Excel to PDF
OCR PDF
Make scanned statements and receipts searchable.
Open OCR PDF
PDF Editor
Fix a figure or a PO number before it goes out.
Open PDF Editor
Merge PDF
Receipts and reports in one file, in the order you choose.
Open Merge PDFCompress PDF
Small enough for email, or an exact size for an upload form.
Open Compress PDFProtect PDF
A password, plus limits on printing, copying and editing.
Open Protect PDF
Request Signatures
Director sign-offs, in order, with a full record.
Open Request SignaturesNumbers are private. Here's how we treat them.
Bank details, payroll and tax IDs. This is what happens to them in KovaPDF.
Sent over a secure connection
Your files travel to and from us encrypted (TLS).
Deleted after processing
When a tool runs on our server, we keep the file only while we work on it. Then we delete it.
Signing files have an end date
Files in a signature request are deleted 30 days after the request ends. Download your signed copy before then.
Some tools never upload
24 tools, like Merge, Split and Protect, work only in your browser. The file stays on your device.
Redaction really removes
What you black out is deleted from the file. Nobody can copy it or find it by searching.
Two-step sign-in
Anyone can turn it on. On Business, an admin can make it a must for everyone.
To be clear: the PDF editor and most converters run on our servers, so your file is uploaded when you save. We process it in memory and then delete it. This is not end-to-end encryption. If you need that, use the tools that work in your browser.
How we protect your filesFrom one bookkeeper to a whole finance team
Every tool works without an account. When your whole team uses PDFs every day, put everyone on one plan.
For small practices
One plan for everyone, on one bill.
- Pro for each person
- Send for signature straight from the editor
- Team chat and support requests
- Add or remove people any time
- Priority support
For finance teams and larger firms
An offer shaped around your organisation.
- Send for signature straight from the editor
- Seats split by department
- Admins can make two-step sign-in a must
- Pay by bank transfer or purchase order
- Help moving your team over
- A support contact of your own
Working alone? Pro covers one person.
Questions accountants ask us
Can I get a table from a PDF into Excel?
Yes. PDF to Excel turns the tables in a PDF into rows and columns. If the PDF is a scan, run OCR PDF on it first. Always check the totals against the original.
Can I fix a figure in a PDF invoice?
Yes, in the PDF editor. Click the line and type. The new figure uses the font already on the page, and the old one is removed, not covered with a white box. Use it on your own documents before you send them.
How do I email a large accounts pack?
Compress PDF makes it smaller, at a level you choose or to an exact size. If it's still too big, Split PDF breaks it into parts.
How do I protect a PDF with financial details?
Protect PDF adds an AES-256 password. You choose if readers can print, copy or edit. Send the password separately from the file. If the reader doesn't need some details at all, remove them with Redact first.
Can directors sign off the accounts online?
Yes. Request Signatures sends each director a private link, in order if you like. Everyone gets the signed PDF with a certificate of completion. If a certificate signature is required, use Digital Signature with your own certificate.
Which languages can it read in scans?
Nine, including English, Spanish, Portuguese, Arabic, Russian and Chinese. It can also detect the language for you.
Less retyping.More time to check the numbers.
Receipts, statements and packs, sorted in one place, right in your browser.