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Resignation Letter Generator
Fill in your details, edit the resignation letter text and check each page before downloading.
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Example document. Edit every detail.
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What this letter needs
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Replace the example names and contact details in the form. Keep only information that belongs in this document.
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Examples
These are fictional details. Choose an example, then replace them with your own.
How to make your resignation letter
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Gather the details for this draft
Begin with your name, manager, company, letter date and last working day. Keep your source notes beside you while entering them. The resignation letter preview follows those fields, so check names and dates before working on the wording. Leave a detail blank while you look it up rather than entering an answer that you have not confirmed.
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Read and edit the text
Open the Text card and read each paragraph for a clear notice of departure and a practical handover. You can change individual wording, turn optional passages off and move optional passages with Up or Down. An Edited label means that paragraph now keeps your own words. Reset to default text makes it follow the fields again. Read the complete result after every substantial change.
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Check the finished document
Use the checklist and page preview to review this resignation letter. Look at the final page as well as the first one. Download PDF for a fixed page layout or Download Word (.docx) for further editing. If you change the downloaded Word file, check its page breaks again before sharing it with the intended reader.
Put the departure date where it is easy to find
A resignation letter gives your manager a written record of your decision and the day you plan to finish. Start with those two points. You do not need to explain your whole career history or describe every conversation that led to the decision. A short opening lets the reader identify the practical next step without searching through a long introduction.
Enter your manager's name and the company you are leaving. Check the spelling against the details you normally use at work. Your last working day should be a date you have considered carefully. This generator does not decide what notice arrangement applies to your job. Check the arrangements that matter to you before you share the letter.
Choose how much of your reason to include
You can leave the reason out, select a brief reason or write your own. A new role, a move or a return to study may need only one sentence. If family circumstances are private, there is no need to add a detailed account in this draft. Keep any explanation consistent with the decision stated at the start.
The thank-you and stay-in-touch passages are optional. Use them if they reflect what you want to say. Replace broad praise with one sincere sentence about a useful experience, or turn the passage off. A professional tone can be direct and calm without sounding distant. Read the letter aloud to find phrases that do not sound like you.
Make the handover offer useful
An offer to help works well when it fits the time you have left. You might mention notes for an open project or an introduction for the person taking over. Avoid promising to complete an uncertain amount of work. The default handover paragraph asks your manager to identify priorities, and you can edit it to match the discussion you expect to have.
Keep administrative requests separate from the decision
The final-pay and holiday-details passage is off initially. Switch it on if you want to ask how those details will be confirmed. It is a request for information, not a calculation or a statement of entitlement. Add enclosures only when you intend to include them. Finish with a sign-off and typed name, leaving signature space if that suits how you will deliver the letter.
Review your resignation letter before sharing
Read the resignation letter as a recipient would. Confirm your name, manager, company, letter date and last working day, then compare the wording with a clear notice of departure and a practical handover. A field can be filled in and still contain an error, so the checklist is a prompt for your review rather than proof that the document is right. Check the last day against the notice arrangements you intend to follow. Remove notes meant only for you and make sure optional text does not contradict a sentence you have edited elsewhere.
The browser keeps this resignation letter draft on the device you are using when storage is available. Avoid leaving personal information on a shared computer. Use Clear saved details to remove this draft when you have finished, and keep a downloaded copy somewhere you control if you need it later. A PDF preserves the displayed wording and page arrangement. A Word file lets you revise the document in another editor; compare that version with your intended meaning before you send it. Preview the longest paragraphs, confirm the typed names at the end and give the file a name that helps you find the right version.
Common questions
Should I include a reason for resigning?
The reason paragraph is optional. Include a short explanation if it helps your manager understand the departure, or leave it out and focus on the decision and last day.
Can I change the default thank-you?
Yes. Open Thank you in the Text card and write a sentence you are comfortable sending. You can also turn that paragraph off without changing the notice paragraph.
Does the last day update automatically?
For this resignation page you enter the last working day yourself. Check the intended date before downloading. The separate two weeks notice generator offers a fourteen-calendar-day starting date.
What should the handover paragraph promise?
Promise only help you can reasonably offer. Mention priorities or project notes rather than guaranteeing an entire transition. Edit the default paragraph after discussing the remaining work with your manager.
Can I ask about final pay here?
There is an optional request for final pay and holiday details. It asks how the information will be confirmed. The generator does not calculate those figures or determine what applies to your role.
How do I keep my own wording?
Once you edit a paragraph, it stays as you wrote it when other fields change. The Edited label identifies that override. Reset to default text reconnects it to the form.