Recommendation & Reference Letter Generator

Explain the relationship before giving an opinion

A useful recommendation tells the reader how you know the person and what you have seen them do. Enter your role, organisation and the dates of the relationship. Managing someone, teaching them and working alongside them give different perspectives. Choose the relationship that fits and describe its scope accurately. A reader can then judge the context of the comments that follow.

Use Recommendation or Reference to match the document you intend to write. Add the person's role or course and the target opportunity when known. If the same draft will be used for several applications, check the target name each time. A leftover institution or employer name can distract from an otherwise thoughtful endorsement.

Choose strengths you can support with an example

Select up to five strengths and add custom wording if the listed choices miss something important. Two well-supported strengths are often more useful than a long list of praise. Reliable might mean that the person followed through on a difficult task. Analytical might mean they found the reason a project was delayed. Describe what you actually observed rather than guessing about work you did not see.

The example box is the heart of this draft. Name a situation, the action the person took and a result you can explain. Keep private information out unless you have considered whether it belongs in this letter. A short real example helps the recipient understand the recommendation in a way a string of adjectives cannot.

Match the endorsement to the opportunity

A course application may need a different emphasis from a job reference or a tenancy reference. The For field identifies the intended use, while the Text card lets you revise the endorsement itself. Read the rating sentence carefully. Select highly, without reservation or the stronger comparative wording only if it expresses the view you are willing to put your name to.

Make follow-up possible

The contact paragraph is on initially. Give a contact method you are comfortable sharing and check that it still works. Your title and organisation help identify the perspective behind the letter. Use a typed name, an uploaded signature or the drawing pad. You can download the recommendation, sign the PDF yourself or carry it into the signature request tool after checking the final wording.

Review your recommendation & reference letter before sharing

Read the recommendation & reference letter as a recipient would. Confirm your relationship, its dates, the person’s role, strengths and a real example, then compare the wording with an endorsement grounded in work or study you have observed. A field can be filled in and still contain an error, so the checklist is a prompt for your review rather than proof that the document is right. Do not let a strong rating sentence imply experience you do not have. Remove notes meant only for you and make sure optional text does not contradict a sentence you have edited elsewhere.

The browser keeps this recommendation & reference letter draft on the device you are using when storage is available. Avoid leaving personal information on a shared computer. Use Clear saved details to remove this draft when you have finished, and keep a downloaded copy somewhere you control if you need it later. A PDF preserves the displayed wording and page arrangement. A Word file lets you revise the document in another editor; compare that version with your intended meaning before you send it. Preview the longest paragraphs, confirm the typed names at the end and give the file a name that helps you find the right version.

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