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Modern UK VAT Invoice Template
Ask a customer to pay for agreed work. Compare the filled example, check each detail and save your own copy.
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Example document. Edit every detail.
Choose your style
Preview1 page
What this invoice needs
All set
- A unique invoice number
- Time of supply (tax point)
If the supply happened on a different day from the invoice date, add it.
- Date of issue
- Your business name and address
- Your VAT registration number
- Customer's name and address
- A description of each item
- Quantity and VAT rate for each item
- Unit price for each item
- Total excluding VAT
- Total VAT shown in sterling
For a sale of £250 or less including VAT, a simplified VAT invoice can be used if your customer agrees.
Based on official guidance from HM Revenue & Customs, checked 22 October 2026. This tool helps you lay out an invoice; it is not tax advice.
Next steps
Follow the form, preview and download
These pictures show the same document generator with fictional example details.
- 1
Add your own details
Replace the example names and contact details in the form. Keep only information that belongs in this document.
Add your own details - 2
Read the filled document
Check the page preview after changing the text. Read the amounts, dates and page breaks before exporting.
Read the filled document - 3
Save the checked copy
Use the download controls above the preview. Open the saved file and give it one final read before sharing.
Save the checked copy
What you get
Three document styles
Compare Classic, Modern and Minimal layouts.
Download a PDF
Save a copy when the names and figures are right.
Details stay here
The generator works on this device.
Choose paper size
Use A4 or Letter and check the page breaks.
Keep editing
Return to the form to correct a detail before sharing.
Examples
These are fictional details. Choose an example, then replace them with your own.
How to use this template
- 1
Replace the UK VAT invoice details
Start with business name and address and vat registration number. Replace the fictional sample with information from your own records.
- 2
Read the draft in the preview
Check time of supply beside zero-rated and exempt entries. Read each page from the perspective of the person approving the bill.
- 3
Save and open the finished document
Choose PDF or Word above the preview. Check invoice sequence and dates in the saved copy before sharing it.
Using this UK VAT invoice layout
This modern UK VAT invoice uses an accent band to separate the document heading from its content. The filled preview concerns a UK VAT invoice for a service visit with separately listed parts. It is intended to help you ask a customer to pay for agreed work. Start with the example to compare the visual layout, then work through the details below from the perspective of the person approving the bill.
Business name and address
A Modern UK VAT invoice should make business name and address easy to find. Try the filled example, the supplier named on the customer order, to see how this detail sits in the document. Give the seller its full identifying block. Then turn to vAT registration number: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
VAT registration number
A Modern UK VAT invoice should make vAT registration number easy to find. Try the filled example, the registration number from your business records, to see how this detail sits in the document. Check that you are using the intended business registration. Then turn to customer name and address: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
Customer name and address
A Modern UK VAT invoice should make customer name and address easy to find. Try the filled example, the business or person receiving the supply, to see how this detail sits in the document. Read both the name and address in the buyer block. Then turn to time of supply: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
Time of supply
A Modern UK VAT invoice should make time of supply easy to find. Try the filled example, the day the work was supplied, to see how this detail sits in the document. Use the separate supply date when it differs from the issue date. Then turn to descriptions and VAT rates: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
Descriptions and VAT rates
A Modern UK VAT invoice should make descriptions and VAT rates easy to find. Try the filled example, repair labor with its applicable line rate, to see how this detail sits in the document. Choose the appropriate rate for each item using your own checked information. Then turn to zero-rated and exempt entries: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
Zero-rated and exempt entries
A Modern UK VAT invoice should make zero-rated and exempt entries easy to find. Try the filled example, the status that applies to the particular item, to see how this detail sits in the document. These are separate choices in the form. Then turn to vAT shown in sterling: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
VAT shown in sterling
A Modern UK VAT invoice should make vAT shown in sterling easy to find. Try the filled example, the sterling VAT total in the preview, to see how this detail sits in the document. Check this amount before downloading. Then turn to invoice sequence and dates: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
Invoice sequence and dates
A Modern UK VAT invoice should make invoice sequence and dates easy to find. Try the filled example, a unique invoice reference from your records, to see how this detail sits in the document. Keep the number traceable and the issue date accurate. Then turn to business name and address: the two entries need to describe the same situation. Use the preview to check your replacement text, especially when a name or description is longer than the sample.
Review the UK VAT invoice before saving
The accent heading should leave the main UK VAT invoice information easy to read. Check a long entry such as business name and address after typing it, since a real name may take more room than the fictional one. Continue down to descriptions and VAT rates and check where the next section starts. Use the preview controls to compare a page at fit width and at a larger zoom. On a phone, switch from Edit to Preview to read the page without the form taking the screen. Before exporting, select the intended paper size under Design. Recheck the last page after that change. The file should present the complete UK VAT invoice, including any final note or signing area that belongs with a UK VAT invoice for a service visit with separately listed parts.
Common questions
What changes in the modern UK VAT invoice?
The Modern design uses a stronger accent band and a different visual hierarchy. The fields still describe a UK VAT invoice for a service visit with separately listed parts. Check the longest entries, including descriptions and VAT rates, in the page preview after you edit them.
Can I change the modern UK VAT invoice color?
Use the accent controls under Design. Compare the heading with business name and address and read the body text at normal size. A color choice should support the document rather than draw attention away from its meaning.
How do I replace the UK VAT invoice example?
Use the form to enter vAT registration number and then work through zero-rated and exempt entries. The preview updates from your entries. All names and figures in the gallery are fictional and need checking before use.
Can I download this UK VAT invoice in two formats?
PDF preserves the previewed page arrangement. Word provides editable text and may reflow when opened. Use the current draft to ask a customer to pay for agreed work; whichever format you choose, inspect the saved copy before sharing it with the person approving the bill.
Will this UK VAT invoice send itself to anyone?
No. Download the checked copy, then choose how to share it. Your entries are used on this device. On a shared computer, clear the saved draft when you no longer want those details stored in the browser.