Simple Statement of Account Template

Using this statement of account layout

A simple statement of account leaves space for the details that matter to a customer reconciling invoices and payments. The Minimal style keeps decoration quiet while you summarize account activity over a stated period. The illustration shows a month with an opening balance, new charges and a payment. Replace that example with your own information and keep enough context for a reader who was not part of the original conversation.

Account number

Keep account number specific in a simple statement of account. Here, aCCT-0104 shows the sort of entry to replace. Keep it distinct from the number of any individual invoice appearing in the statement. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check statement period as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Statement period

Keep statement period specific in a simple statement of account. Here, october 1 through October 31 shows the sort of entry to replace. Make sure the opening balance belongs to the start of that period. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check opening balance as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Opening balance

Keep opening balance specific in a simple statement of account. Here, the balance before the first listed entry shows the sort of entry to replace. A wrong opening value can make every running balance misleading even when the later entries are correct. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check entry date as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Entry date

Keep entry date specific in a simple statement of account. Here, the date of each charge or payment shows the sort of entry to replace. The statement orders the entries by date so the balance can be followed through the period. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check entry type as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Entry type

Keep entry type specific in a simple statement of account. Here, invoice, payment, credit note or adjustment shows the sort of entry to replace. A payment or credit changes the balance differently from a new invoice charge. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check transaction reference as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Transaction reference

Keep transaction reference specific in a simple statement of account. Here, iNV-0104 or a payment reference shows the sort of entry to replace. A statement should help the customer find the underlying detail rather than replace it. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check entry amount as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Entry amount

Keep entry amount specific in a simple statement of account. Here, the amount recorded for that transaction shows the sort of entry to replace. Avoid entering the same payment twice because it appears in two different bank or customer records. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check closing balance as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Closing balance

Keep closing balance specific in a simple statement of account. Here, the amount after the last listed entry shows the sort of entry to replace. A statement summarizes activity; it should not be confused with a new invoice for every listed charge. Minimal uses less decoration, which leaves the actual statement of account wording doing more of the work. Check account number as well. Shortening an entry is useful only when a customer reconciling invoices and payments can still understand what it means.

Review the statement of account before saving

Use the extra visual space in the simple statement of account to make the wording precise. For example, invoice, payment, credit note or adjustment gives more context than a label copied without thought. Keep that context if a customer reconciling invoices and payments would otherwise need to ask what the entry covers. Read entry amount separately from the heading: a plain layout still needs the details that explain the situation. The Design controls let you compare paper sizes without rewriting your text. After changing size, read the page breaks and the final lines in Preview. If the statement of account needs another page, keep the necessary wording. A simple document is one the intended reader can follow, even when a month with an opening balance, new charges and a payment requires more than a short note.

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